Athletic Forms

Loyola College Prep uses our Blackbaud Student Information System for student athletic forms. Once a student joins a team, the athletics department will determine if all required forms are on file and if there is an existing physical on file and when it expires. Athletics will send a notice to the student and parent that they have forms to complete in their Blackbaud. The parent and student can then log into Blackbaud and complete the indicated forms. You can also complete the form to the right to request the forms be assigned in Blackbaud or inquire about an athlete's physical expiration date.
Any questions about a student's eligibility should be directed to the Athletic Director at 318-226-6327 or [email protected].

GO TO BLACKBAUD

How to complete forms instruction sheet

Required Forms: 

Will be completed on the Loyola Blackbaud Portal
(Note: Returning athletes have already completed the first 4 forms and the school has them on file. We will only need the physical updated annually and the Off Campus form if applicable to your student. The Sudden Cardiac Arrest Form must be completed annually along with the athletic physical)

• LHSAA Athlete Concussion Statement (Signed by student and one parent)
• Loyola Legal Disclaimer (Signed by student and one parent)
• LHSAA Athletic Permission Form (Signed by one parent)
• LHSAA Substance Abuse Contract (Signed by student and one parent)
• Athletic PE Student Off Campus Travel Liability Release Form (Signed by one parent for students that leave the main campus.)
• New State Requirement  Sudden Cardiac Arrest Acknowledgement Form (Signed by student and one parent)

Will be emailed to the athletics department at [email protected].

•  LHSAA Medical History Evaluation (Physical) (Signed by doctor and one parent)

Print Blank PHYSICAL/Medical Form

FAQ

• Starting August 1, 2024, Louisiana Law [Act 421 (R.S. 17:440.3)] requires schools to inform parents and student
  athletes about heart health. Schools must provide written information about the requirements a student athlete
  who has or has had a heart-related issue must meet before participating in sports. This information must be given to
  parents and guardians, and they must sign to show they have received and understood it. This ensures proper
  communication and safety measures are in place for student athletes returning to play.
• All athletes must complete their forms online. Students must log into their own Portal to complete their signatures, they cannot sign under their parents unless indicated by the athletics department. 
• If a parent or student completes their signatures but the form still shows as incomplete, that usually means the other party has not completed the form. Check with your parent or student to make sure all forms have been completed and submitted. 
• The four LHSAA forms that are completed on Blackbaud are valid for all 4 years an athlete participates at LCP. (Subject to LHSAA policy changes.)
• The Athletic PE Student Off Campus Travel Liability Release Form is required each year for all athletes that leave the main campus for a 4th or 7th hour PE class, including those at the Loyola Athletic Complex.
• The Physical Form must be completed annually and has to be signed by your doctor and a parent. The Physical form will need to be scanned or photographed and emailed to the school. Please maintain the paper copy in your records for safekeeping.
• LHSAA physicals are valid for 13 months from the date the Physician signed the paperwork. (Example: Doctor's signature dated 02/01/2024, it expires on 03/01/2025.) If a student's physical expires before the end of their athletic season, they are ineligible on the expiration date. You can submit the form to the right if you would like to know when your athlete's physical expires.
• If you are unsure if your student has all the necessary forms on file, you can check your profile on the My School Portal. If there are forms to complete, you will see a yellow box on your Home screen. You can also click on your profile in the top right corner, click Files and Form and select the Checkbox for "Show Completed Forms." A list will come up of forms that are Completed or need to be signed.

If you have any questions while completing your paperwork, please contact Jessica Smith at  318-226-6290 or j[email protected] for assistance.

Students who leave the Loyola campus to attend 4th/7th hour Physical Education at the Loyola Athletic Complex or Off campus PE will need to have a permission form completed and signed by a parent. Please submit the form above to request the form be assigned or email [email protected].
The form is valid for both semesters if completed at the beginning of the year. Second semester students will need to complete the form prior to the first day of the second semester. 

Students who participate in an activity after school hours for physical education credit such as gymnastics, equestrian, etc must complete the Off-Campus Physical Education Application. Please contact the registrar's office at [email protected] for more information and to request the application packet. Parents will also need to complete the Off Campus Permission Form through Blackbaud as well. 
 This paperwork is required to be notarized. The school does have a staff notary. 

 Loyola College Prep is now offering an injury tracking system called Healthy Roster. Please fill out the following information to be connected to Loyola’s Athletic Trainer, Chris Campbell. Once you receive the invitation from Healthy Roster please make an account. Afterwards you will have full access to  injury evaluations, updates, treatments, and rehabs done with your athlete.

Fill Out Healthy Roster Information Sheet